So, your business is growing and it’s time to invest in some new transportation for your employees. Whether you’re maintaining your existing fleet of vehicles or starting from scratch, building a functional vehicle fleet is a lengthy endeavour.
There are many more things to consider than what are initially apparent; servicing costs, procurement fees and insurance/tax are all strong considerations that business owners must consider.
If you’re feeling stuck while planning out your vehicle fleet, join us as we go through some fleet management techniques to keep your business running without a hitch.
How to manage a vehicle fleet
Step 1: define your needs
Building a vehicle fleet starts from the second you have determined your demands. Are you looking for a simple car to get employees from A to B? Or do you need a light commercial vehicle with specialised features? Asking these questions early on allows you to whittle down your choices to a select few types of vehicles.
Step 2: consult your finances
Vehicle fleets are expensive. After all, the cost of the vehicles alone can get as high as hundreds of thousands of pounds. When you then factor in additional aspects like insurance, tax fuel and servicing, the costs really do begin to add up.
That’s why it’s critical to ensure that you can actually afford a vehicle fleet. Doing this prevents you from setting unattainable expectations for your new fleet, keeping your finances (and sanity) in check.
Step 3: vehicle livery
Let’s face it, company vehicles these days are basically billboards on wheels. There’s good reason for this; after all, why not try and make up some of the money you’ve lost on your shiny new vehicle fleet?
The best part? Design skills need not worry. There are many design agencies out there that specialise in vehicle livery, the likes of which are more than happy to offer a bespoke design service.
Step 4: research your insurance options
Car insurance alone is an incredibly costly endeavour. Mileage, vehicle age, and a multitude of other factors inflate the costs. This remains the case for fleet vehicles.
There’s a good reason for this; if you have a sizable workforce, the vehicles you use in your fleet are going to be subject to a wide variety of driving styles, each one having its own impact on the vehicle’s condition.
This advice goes hand in hand with over vehicle purchasing decisions, but even more so with fleet vehicles. Be sure to check out your insurance quotes online before committing to a particular model. Some companies even specialise in fleet vehicle insurance, which can lead to greater services in the unfortunate event of an accident.
Step 5: keep track of things
Depending on the size of your fleet, you can have thousands of vehicles on the road at any one time. Without proper monitoring facilities, your head can certainly start to feel like it’s spinning.
Sometimes, spreadsheets don’t cut it. This is where vehicle fleet management software comes in to play. Options like Fleet Check go much further than a standard list with manually updated information. You can install a small device in your vehicles, synchronise them up to your main software hub, and simply sit back as it handles everything else.
Step 6: train your staff
They say prevention is better than cure and when it comes to thousands of pounds’ worth of company cars, we tend to agree.
Not everyone is a naturally gifted driver. After all, cars are very different these days compared to what some of us might be used to. Although some may not be totally sold on the idea, there’s nothing stopping you from holding a quick training session on how to drive your shiny new vans and cars.
Step 7: install trackers
Generally, employees are trustworthy and dependable. However, it doesn’t hurt to keep tabs on them, especially when they’re out using your company vehicles.
Trackers are a neat way of monitoring your employees’ activity while on the road. They can prevent some serious cost overheads, especially with fuel and vehicle maintenance. The one thing to bear in mind with this is that you must make it abundantly clear that your employees are being tracked.
Send out monitored documentation, traceable communications, and even signage if necessary. Do everything you can to ensure your employees know they’re being tracked and have given their consent for such activity.
How do company cars work?
If you’re new to the vehicle fleet life, it’s worth brushing up on exactly what it is you’re getting yourself into.
Without going too far into the specifics, a company car is a vehicle that is owned or leased by a business, which is then provided to employees for their own use. Depending on the terms of the agreement, the vehicle can be used by the employee for whatever they like. However, more commonly than not, business uses are the sole intention behind company vehicles.
Browse dependable used cars today
Now that you know how to build a vehicle fleet, it’s time to populate it with some quality vehicles. Search through thousands of used cars at findandfundmycar.com today. We show only the very best listings to make sure you get a car that’s just right.
Shop today and discover some great fleet vehicles for your business.